How-to · Ops & automation · Oct 2026
Stack map for knowledge ops (Oct 2026): inventory AI seats by docs and enablement job
A blank inventory for knowledge jobs. One row per job. Overlap is the only reason to look at the optional $9 sheet or $19 audit. This is not a ranked list of tools. Related reviews: Guru, Scribe, GitBook, ChatGPT for knowledge ops.
What this page covers
This page is a how-to for leads who suspect two AI seats answer the same procedure. The output is a table you fill with tools you already pay for. Empty cells stay empty. Do not invent a monthly cost. The reviews linked below explain the products. This page is the inventory.
Major features (with how someone uses them)
Examples at a glance: each feature has a concrete ops example plus a short Try this.
1. The blank table (primary)
What it is: Six columns: Job, Tool, Owner, Cost/mo, Overlap, Decision. Five jobs to start: wiki answers, SOP capture, docs site, search, enablement clips. One job can have two rows if two tools touch it. That second row is the overlap. Decision is a plain sentence, not a score.
Primary workflow:
Build Job | Tool | Owner | Cost/mo | Overlap | Decision blank for: wiki answers, SOP capture, docs site, search, enablement clips.
2. What each job means so the rows do not blur
What it is: Wiki answers: a person asks and gets a cited internal page or card (Guru AI, Confluence AI, Notion AI). SOP capture: someone records clicks (Scribe). Docs site: a published site (GitBook AI). Search: finding a script or a page across repos (Sourcegraph Cody). Enablement clips: a video a human records (Loom AI). A ticket macro is not on this map. That is Stack map for support ops.
Definition check:
Write one sentence for each of the five jobs. If two sentences are the same, you have one job and an overlap.
3. Cost from invoices, not from memory
What it is: Cost/mo is the line you can point at: a wiki seat, a docs-site plan, a ChatGPT Team seat used for knowledge drafts, a capture tool. If finance has not opened the invoice, write Unknown. Overlap is yes when two rows would publish the same procedure. The optional $9 spreadsheet is only a place to keep this table if you want it. The $19 audit is only if the overlap is messy enough that you want another person to read it.
Invoice check:
For each tool, paste the invoice line name or write Unknown. Do not estimate.
4. Which review explains the tool
What it is: Use the live pages when you need the job: Guru, Scribe, GitBook, GitBook vs Confluence, Confluence AI, ChatGPT for knowledge ops, Claude for security ops only for security files, not for every how-to. Code search is Cody vs Copilot, not a wiki row, unless the job really is finding a page.
Row check:
Read the map aloud. Any tool that does not perform that job gets deleted from the row.
Pricing context (October 2026)
This how-to has no vendor price of its own. Put only costs you can see on an invoice into Cost/mo. October 2026. Public prices we did not open for this page stay off the table.
The $9 spreadsheet and $19 audit are optional places to go after the map shows overlap. They are not required to fill the blank table.
Uncertainty: Seats and usage do not show up in a marketing page. Unknown is the correct cell until finance looks. We did not invent vendor prices to pre-fill the table.
When it’s useful (honest take)
Useful when knowledge work is paying for more than one drafter and nobody can say which job each one owns. Less useful as a shopping list. If the map has one tool and no overlap, you do not need another seat.
Comparing several AI tools for the same job? The $9 AI toolkit spreadsheet puts each one you pay for on one page with cost, usage, and payback, so overlaps are easy to spot.
Want someone to do it for you? AI toolkit audit — $19
Related options (educational)
| Need | Better home | Why |
|---|---|---|
| The inventory itself | This blank table | Five jobs, six columns |
| A verified card | Guru AI | If that is the unit of truth |
| Docs versus wiki | GitBook vs Confluence | One canonical URL |
| Support tickets | Support stack map | A different map |
If two seats cover the same job, name the seats and what you pay on the overlap calculator, then keep the grid in the $9 AI toolkit spreadsheet.
FAQ
Is this a ranking?
No. It is a blank table.
What if I do not know the cost?
Write Unknown. Do not estimate.
How many jobs?
Five to start: wiki answers, SOP capture, docs site, search, enablement clips.
Do I need the paid sheet?
Only if writing the table in our spreadsheet helps. The table itself is free to copy.
Optional next step (if seats overlap)
If two AI seats would answer the same question, map the overlap with the $19 AI toolkit audit or the $9 AI toolkit spreadsheet. Email Audit $19 or Toolkit spreadsheet $9.
Checkout is live via Stripe. After you pay, we email delivery (spreadsheet) or intake next steps (audit).