Free calculator · for ops and finance · client-side
Build a keep / cut / wait list from your AI stack
You are not hunting “best tools.” You are walking into a renewal with a list. Give each subscription one job, pick the winner when two share a job, and mark unused seats as shelfware. The math stays in your browser.
Who this is for: ops leads and finance/founders on a team of ~5–50 who can name the stack from memory or last month’s card. Not for: enterprise procurement, SSO reviews, or anyone who wants a ranked directory.
Renewal snapshot
- Monthly stack
- $0
- Annual (×12)
- $0
- Overlap waste
- $0
- Unused / shelfware
- $0
- Parked (WAIT)
- $0
- Cut this period
- $0
overlap = non-winners on duplicated in-use jobs; shelfware = unused with spend > 0; cut = overlap + shelfware. Parked is not cut.
Add tools or load the example
Pick the winner on each overlapping job
Default: must-keep, else the highest in-use spend. Flip it if the cheaper tool owns the real workflow.
| Tool | Job | Status | Monthly | Decision | Why |
|---|---|---|---|---|---|
| Nothing to show yet. | |||||
How an ops lead should use this
Vendors sell categories. You buy jobs. If two tools both “draft / rewrite,” one of them is usually a second writer you do not need. If a tool has a unique job but nobody used it this quarter, that is shelfware — 100% of that invoice, not a partial overlap.
Three buckets, on purpose:
- KEEP — unique job in use, or the winner you named on an overlap (must-keeps always win).
- CUT — overlap loser, or unused with spend. Cancel at period end; confirm no annual.
- WAIT — parked on purpose (no content owner yet, no ads this quarter). Still on the card, not in the cut total.
The old “always cut the cheaper one” rule is wrong for finance. Sometimes you cut the expensive tool because it has no unique channel. That is why you pick the winner.
Skip this tool if you cannot name jobs from memory — start from last month’s card instead of guessing. Not a ranking. Not financial advice. Numbers come from your inputs; we do not store them.
The EXAMPLE button loads a fictional 8-person shop (Northline Ops) so you can see a finished list: two writers, Zapier + Make on glue, unused ads, parked SEO. It is labeled example-only, not a client case.
After the math: read keep / cut stories on Cut overlapping AI subscriptions (Otter vs Fireflies, Fathom Free vs paid, Frase vs Surfer), then open the matching pages in the reviews hub.
Keep the grid after the meeting: the $29 AI toolkit spreadsheet adds seats, hours, payback months, owner, and cancel-by. Written memo: $99 AI toolkit audit. Longer write-up: Cut overlapping AI subscriptions.
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