How-to · Learning & development · Litmos · Oct 14, 2026
Refresh one compliance course with Litmos AI and have the compliance owner approve each change
Annual compliance courses collect small changes: a new threshold, a renamed hotline, a different policy owner. Litmos AI can propose those updates quickly. It doesn't know which changes your regulator or lawyers have signed off. This page shows how to treat the AI's suggestions as a list of changes the compliance owner approves one by one.
Who this is for
L&D managers, compliance training owners, and LMS admins on Litmos who run mandatory annual courses. The job here is one course refresh with a change-by-change approval. Building new courses from scratch is covered on the Litmos AI review.
How to do it
This is a how-to, not a ranking of learning platforms. Per the Litmos AI review, Litmos says its AI "rewrites, expands, and refreshes existing modules and assessments," and that Content Quality & Refresh helps identify outdated content and generate refreshed versions. Litmos also says its AI writes first drafts that your team reviews, edits, and publishes.
1. Step 1 — Pick the course due for renewal
What it is: Start with the course whose renewal date is nearest. Before running any AI, collect what changed this year from the compliance owner: new rules, internal policy updates, contact changes.
- Find the course with the nearest renewal date.
- Ask the compliance owner for this year's list of known changes.
- Save a copy of the current course version.
- Name the owner who will approve changes.
The compliance training manager picks the annual anti-money-laundering course, due in six weeks. The compliance officer lists three known changes: a new internal escalation contact, an updated policy reference, and a new red-flag example.
Write the owner's known changes as a numbered list before you open the AI. You'll check the AI's proposals against it.
2. Step 2 — Let Litmos AI propose the refresh
What it is: Run the refresh on the saved course and collect what the AI proposes as a list of changes, not a finished course. Compare that list with the owner's known changes.
- Run the AI refresh on the course modules and assessment.
- List every proposed change in a table: location, old text, new text.
- Mark which proposals match the owner's known changes.
- Mark anything the AI changed that wasn't on the owner's list.
The AI suggests nine changes. Two match the owner's list. One rewrites the suspicious-activity escalation steps; two cite a reporting threshold from another country. The manager marks those three for close review.
Build a three-column table: "Where / Was / Proposed." Add a fourth column, "On owner's list?" Send the whole table to the owner.
3. Step 3 — The owner approves each change, then renewals run
What it is: The compliance owner approves, rejects, or edits each proposed change. Only approved changes go into the new version. Then the renewal assignments run.
- The owner marks each row "approve," "reject," or "edit."
- Apply only approved and edited changes.
- Add any known change the AI missed.
- The owner reviews the final version once.
- Republish and let renewals run; record the approval with the version.
The compliance officer approves six changes, rejects the escalation rewrite (the bank's procedure doesn't allow it), and edits the two threshold changes to the correct local figure. She adds the new contact the AI missed. Only the approved version is republished.
Save the approved change table with the course version. Next year, start from it.
Pricing context (October 2026)
This how-to isn't a price sheet. Per the Litmos AI review, Litmos publishes starting prices for Foundation and Platinum, while Platinum AI is talk-to-sales, and the plans page lists the main AI authoring features in Platinum AI. Dated October 2026.
Checked Oct 14, 2026 on the vendor’s own pricing page: Litmos’s plans page lists Foundation starting at $8K per year and Platinum starting at $15K per year, with Platinum AI as talk-to-sales; each plan has a request-pricing form.
Uncertainty: Litmos's AI page says its AI is built into the platform, while the plans page lists the main AI features only on Platinum AI; confirm which features your plan includes. The only prices this site sells here are the optional $9 AI toolkit spreadsheet and $19 AI toolkit audit.
When this helps (honest take)
Useful when you run several annual compliance courses, each with a clear owner, and the refresh is mostly small wording and reference updates.
Not useful when the regulation changed substantially. Then the owner or counsel should rewrite the affected sections, and the AI's proposals are a distraction.
Related options (educational)
| Need | Where to look | Why |
|---|---|---|
| Litmos AI features | Litmos AI | Primary path on this page |
| Another LMS for compliance and customer training | LearnUpon AI | Comparison point |
| A policy lesson approved by its owner | Docebo Creator lesson | Same day's how-to |
| A course reviewed before publishing | Absorb Aura Create reviewer pass | Same day's how-to |
| A whole map of learning tools | Stack map: learning ops | Where Litmos fits |
FAQ
Can the AI decide which changes are required by law?
No. It can propose wording; the compliance owner decides what is required and correct.
Is a completion record proof of compliance?
Per our review, a completion record is not proof of competence. It shows the course was completed.
Where do current prices live?
On Litmos's plans page, and through its request-pricing form. Our Oct 14, 2026 check of the vendor’s own pricing page is summarized in the pricing section above.
Do learners who already passed need to retake it?
That is the compliance owner’s call, based on how material the approved changes are. Write the decision down with the approval.
Optional next step
Free reviews stay free. If you pay for an LMS, a compliance content library, and a separate AI authoring tool, the $9 AI toolkit spreadsheet helps you lay them out, or the $19 AI toolkit audit gets you a written memo.